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Manager, Vendor Accounting

Want to be a part of something awesome? Be part of a team working in one of the most innovative, exciting retail spaces in the country. JOANN has become more than a place where people buy fabric and crafts; it's a place where people come together to celebrate making things with their hands, hearts, and minds. Every day, we strive to inspire creativity in ourselves and our customers. Join us in having courage, cleverness and passion as we help people find their happy place.
Summary
The Manager, Vendor Accounting is responsible for overseeing the proper reporting, accounting, and collections of merchandise rebates, new store allowances, damages, supplemental deductions, B2B receivables, and royalty programs. Responsible for ensuring the accurate collection and maintenance of merchandise vendor and non-merchandise supplier master data and the enablement of new non-merchandise suppliers in JOANN systems. Manages the non-merchandise procurement system through system administration, managing issues, problems and ticket resolution and periodic system upgrades. Oversees budget preparation for department and ensures completion of monthly close process including reporting, account reconciliations and variance analysis. Frequent interaction with Legal, Merchandising, Store Development, Construction, Marketing, Business Development, IT, and Internal Audit.
Scope
Manages proper reporting, analysis, accounting and collection of rebates, NSA, damages, and supplemental deductions. Coordinates resolution of vendor settlements on disputed deductions and allowances with the Merchants. Responsible for month end close process ensuring accurate reporting, variance analysis and account reconciliations.
Lead, train, and direct team members and management through Coupa release testing including collecting, designing and creating business testing scenarios as well as follow-up, review and logging issues. Manage the process of issue resolution through ticketing system. Oversee system administration functions, including key configuration points, variance thresholds, and reporting. Correspond with outside vendor on the design, tracking and prioritization of future system enhancements. Provide training and customer support to departments utilizing Coupa. Work with non-merch. Purchasing departments to set up, maintain and enable suppliers.
Manages the B2B A/R process, including the on-going system maintenance A/R business process that includes customer review, set-up, credit application, analysis and approvals. Ensures staff's timely review of orders, proper invoicing, applying of payments, dunning, reporting and account reconciliations.
Design, maintain and generate various vendor and merchandising reports to assist executive management, non-merchandise departments, and merchants (regular and ad hoc reporting).
Lead, manage and maintain critical vendor relationships including Coupa, B2B partners, and merchandise vendors. Assist merchants on improving and changing MVCs, making recommendations for savings, rebates, collections and terms. Prepare financial models based on existing and future contracts. Conduct ongoing training to new Merchandise team members on contract process. Manage, train, and assist departments in the D&B system for B2B, Merchandise, and Non-Merchandise vendors as required through policy.
Partner and Support IT, Merchandising, and Operational areas with SAP, Coupa, IXOS, and Vendor Portal testing including designing and creating business testing scenarios, and all other system testing. Oversees B2B receivables and royalty processes for proper GAAP accounting, reporting, collection, and payment for various programs.
Identifies improvements in the workflow of the dept. to maximize departmental efficiency and implements process improvements. Research latest procurement technology and best practices through TAPN/TARN; Make recommendations to the VP, Controller. Monitors processes and ensures compliance for controls in SOX
Our company is an Equal Employment Opportunity Employer. This job summary is intended to be brief and does not list all the duties for this position. Nothing in this job description should be construed as an express or implied contract of employment. Jo-Ann Stores, LLC. is an at-will employer, which means that your employment may be terminated by the Company or yourself with or without notice or cause unless the at-will arrangement is modified by a written agreement signed by both you and the Chief Executive Officer of the Company.


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